Article published by : Steve on Tuesday, July 16, 2013

Category : Communications

How Online Meeting Systems Are Making Communication More Convenient

Online meeting procedures or webinars are commonly used nowadays for effective business communication connecting participants simultaneously from various places or time zones. This is an extremely convenient mean for effective communication in real time because all that is needed is a video-equipped computer with internet connection and a telephone line (optional). The need for separate telephone line is redundant when VoIP technology is used which enables the participant to communicate via a headphone-microphone system over the internet. Such conferences are frequently conducted by businesses and systems exist to host a huge meeting with many participants from several parts of the world. The meetings can also proceed for many days, with attendees participating in a continuous discussion that can continue for months at stretch.

Advantages of the procedure

The obvious advantages are the ease of connection and communication. Companies greatly save in travel time and expenses and therefore effectively accommodating more business in the saved time. This convenience in communication also allows for deeper and more enriched discussions because participants can take their time to think and research any subject. Since conducted online, the internet provides a very convenient research tool for effective participation. Sharing of files is also very easy in these setups. Interviews and trainings across countries are possible through a conference online. Participants can also present slideshows or presentations at the meeting.

Anyone can arrange

Since this medium of communication does not require elaborate dedicated setup for sending and receiving the digital signals, the cost factor is manageable even for small companies. This poses a great advantage for small businesses to expand internationally and carry out global operations. While choosing a suitable online meeting service, there are certain key aspects of consideration. For example, you must make sure that the provider has an efficient technical support team on standby to assist whenever there is a technical snag in communication. Also, costs vary, so you need to compare the costs of services from different providers before making a final decision. Several online tools are available for setting up these conferences, so you need to conduct some research before choosing a suitable one.

To optimize the functioning of an online conference, certain etiquettes need following. For example, someone has to take up the role of administrator in these meetings. As with any virtual meeting, the administrator manages the participation of different attendees to channelize the meeting to productive conclusions. The organizer can also set up surveys and polls through this system to analyze the various pros and cons of an idea or a decision. - With many years of experience as an organizer of online meeting services, I have found this to be an extremely effective medium of communication between attendees from different corners of the world. Here, I present an essential overview of the various aspects of a conference online.


Keywords: online meeting, conference online

By: Steve

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